General Rules

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General

  1. It is the responsibility of the members to come to amicable agreements of disputes over tools, space or other shop resources.
  2. It is ok to take naps, but if you bring your toothbrush and pillow, you are probably crossing the line. We consider our space a work space, not a crash pad. It is also not a crash pad for out-of-town guests.
  3. All members and guests must have a current Waiver and Release of Liability Signed by the Member or Parent/Guardian.
  4. Guests are not permitted to use any tools or equipment until properly trained and signed off by management or the area supervisor.
  5. Log-in is required at each tool/station the member is using. Signature confirms they will abide by all rules.
  6. Maximum time usage will be dictated and posted in each area by management or the area advisor.
  7. Members/guests will ensure their workspace is clean upon leaving.
  8. Members must read and adhere to all safety guidelines for all tools and equipment.
  9. All tools and materials in the Makerspace will be used with proper safety procedures, will be returned to their proper location and shall be used for their intended purpose ONLY.
  10. Members will use only tools and materials that are available to them dependent upon age, training, membership level, and project, etc.
  11. Members will report any accidents to the supervising staff/volunteers immediately. In case of emergency please call 911 if necessary and Eddie Cantu at 407-801-3228.
  12. Materials and equipment for the Makerspace are expensive and limited, Makers will avoid wasting supplies and only use supplies for their intended use.
  13. Members will report any equipment damage to Eddie Cantu at Eddie@factur.org. In any case of serious damage, members must call Eddie Cantu at 407-801-3228
  14. Members are responsible for damage to tools and equipment that results from misuse. If the member is found negligent, the member is responsible for the repair and/or replacement of tools and equipment.
  15. Factur will replace blades on various equipment. This may not happen overnight. Members may bring in their own blades to facilitate projects.
  16. If a member is solely at fault for breaking a blade they must replace it.
  17. Members must supply their own bits for equipment.
  18. Members will respect staff, volunteers and other Makers at ALL times.
  19. Members will follow the directions/instructions of staff and volunteers.
  20. Members understand that NO weapons or weapon components are allowed in the Makerspace.
  21. Makerspace computers are for Makerspace use only, for creating or researching projects.
  22. Members are held accountable for the actions of their guests.
  23. No consumption of alcohol while using tools or equipment.

Safety

  1. Safety is the top priority and responsibility of every member and guest.
  2. All members and guests are required to use appropriate personal protective equipment.
  3. Warehouse safe clothing practice
    1. Closed toe shoes
    2. Safety glasses (woodshop, metal shop, sanding)
    3. Dust masks (woodshop, sanding)
    4. No draw string tops (woodshop, metal shop)
    5. No lanyards (woodshop, Metal shop)
    6. No loose sleeves (woodshop, metal shop)
    7. No scarves (woodshop, metal shop)
    8. Anything deemed unsafe by area supervisors.
  4. It is the responsibility of every member and guest to understand the safe use of any tool or equipment before using it. This understanding must be obeyed. Any members or guests in the work area who may be affected must be made aware (such as a verbal request to put on safety equipment or relocate to avoid breathing fumes).
  5. Members must not allow unsafe practices by any guest or other member.
  6. No use of alcohol while using tools or equipment.

Guests

  1. Any member may host up to ten guests in the space with prior consent.
  2. Two or more members may host an unlimited number of guests with prior consent.
  3. In all cases, the member(s) hosting one or more guests are responsible for:
    1. Verifying that each guest has a signed waiver on file before they're allowed entry
    2. Signing the log with each guest
    3. Making sure guests understand the guidelines under which we operate
    4. Host member must ultimately clean up after guests, if the guest fails to do it themselves
  4. If any of the following are true, the person is not allowed in the space and must leave:
    1. The person is not of the age of majority and a parent or guardian of the guest has not filled out the Young Guest Waiver on his or her behalf. These waivers can be found towards the back of the waiver clipboard.
    2. The person is banned.
  5. A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave by another member. In case of a dispute in the matter, any managing member may mediate.

Property

Bringing Property to Factur

  1. Factur has limited community workspace and community shelving for projects and storage.
  2. Community workspace and community shelving is on a first come, first serve basis.
  3. All items stored in the community workspace or community shelving are subject to Parking Permits and Parking Tickets.
  4. If you would like your own storage or workspace, please refer to “Shelf and Workspace rentals.”
  5. A list of property types consist of Oversize, Donated, Shared, and Private. If property coming to Factur meets one or more of these criteria, the associated process(es) must be followed. Otherwise management and area supervisors reserve the right to treat said property at Factur as abandoned.
  6. In all cases requiring approval, do not bring property to Factur until it has been approved.
  7. Pictures and dimensions of the property must be sent to a management or the area supervisors prior to approval and arrival.
  8. The management and area supervisor(s) of the area receiving the property must both agree to the new property for it to be considered approved.
  9. Factur is not responsible for any damage or loss to personal property or projects left or stored on Factur premises.


Oversize property

  1. Definition: The property is a standing object that occupies a floor footprint (like a server rack, table saw, furniture, or telescope).
  2. Process: Give management or the appropriate area's supervisor a filled-out PARKING PERMIT and wait for approval. Notification will occur within 24 hours of PARKING PERMIT submission.
  3. Oversize projects coming to Factur that will be removed in four days or less do not require approval from the Board of Directors. The owner of the project must send a notification email to the discussion mailing list as described on the PARKING PERMIT, and affix the completed permit to their property.


Donated property

  1. Definition: The property is brought to Factur by a member or guest who wants Factur to become the new owner of the property.
  2. Process: Give management or the appropriate area's supervisor a filled-out DONATION RELEASE form and wait for approval. Approval must take place prior to the property arriving.

Shared property

  1. Definition: The property is brought to Factur by a member (not a guest) who wants to share usage but not ownership of the property. The member retains ownership of the property.
  2. Process: Give management or the appropriate area's supervisor a filled-out ENTRY FORM/OWNERSHIP AFFIDAVIT and wait for approval.

Private property

  1. Definition: Property owned by a member that is not donated or shared.
  2. Process: Members may bring private property to Factur as long as it is stored safely in their rented space or for a short time in an approved area, to be determined by management or the area supervisor.


Integrating New Property into Factur

  1. Shared, donated, and oversize property (referred here as “new property”) require special storage arrangements. If the property is to reside in a designated warehouse area, the management or the area supervisor is responsible for making these arrangements. If the property is to reside in another supervisor’s area, that area's supervisor may also coordinate.
  2. New property must be stored safely in an appropriate area and with the approval of that area’s supervisor.
  3. New property must be labeled to identify it and where it should be stored. Shelves must be labeled with the property stored there.
  4. Oversize private property must have a completed PARKING PERMIT, legibly filled out and attached. (See Parking Permit)


Removing Property From Factur

  1. Many members at Factur depend on the availability of property and workspace community tools. All members are responsible for following these guidelines.
  2. Members WILL NOT remove any tools, other than their own, from the premises.
  3. Members taking their personally-owned/shared property out of Factur should notify the member mailing list that the property is being removed. This is both a courtesy to others and a safeguard against apparent theft.


Handling Abandoned Property at Factur

  1. Because Factur must actively defend itself from clutter and unwanted property, abandoned property is treated as though the owner places no value on the property and will not return to claim their property. In the interest of the members of Factur and their need for a clean, safe workshop, management and area supervisor will thus use or dispose of the abandoned property however it sees fit.
  2. Property is considered abandoned if it meets at least one of the following criteria:
    1. The property was never approved by management or the appropriate area's supervisor when this approval was required.
    2. The property is neither shared nor donated, violates the safe storage rules, does not have a legible, valid PARKING PERMIT attached, or has an attached PARKING TICKET with an expired grace period
    3. The property is in member storage and is either stored unsafely or exceeds the owning member’s shelf
    4. The property is owned by a former member and has not been collected within thirty days of that person’s departure from Factur
  3. Any member of Factur can attach a Parking Ticket to property he or she suspects is abandoned. (See Parking Tickets below)


Parking Tickets

  1. The member affixing the PARKING TICKET (the “finder”) to property he or she suspects is abandoned must undertake a goodwill effort to contact the owner of the property by sending an email meeting these criteria:
    1. In the subject line, put the words “ABANDONED PROPERTY PARKING TICKET”
    2. In the message, describe the property and where it was found
    3. In the message, mention this notice and when it was attached
    4. Send the message to Factur Slack Channel “General”
    5. Immediately after the message passes moderation and is sent to the announcement list, a seven day grace period begins. If the owner has not stored the property correctly by 12:00 AM of the morning after the grace period expires, the property will be considered abandoned and disposed of accordingly.


Lost and Found

  1. There is a designated area for “Lost and Found”, that will be used for applicable items which have a Parking Ticket.
  2. After an item on a work surface has been ticketed, it may be moved carefully to the “Lost and Found.”
  3. Only the owner of the item may remove the item from the “Lost and Found” prior to expiration of the parking ticket. The Lost and Found is only for ticketed items.
  4. An item has one week to stay in “Lost and Found.” During this time, three attempts will be made to contact the owner of the property.
  5. Management will go to the “Lost and Found,” review the tickets, and may dispose of any ticketed item(s) with an expired ticket in any manner.


Storage

Safe Storage

  1. All property at Factur must be stored in a way that is safe and shows respect for members and guests in the space. Property that meets any of the following criteria will not be considered safely stored.
    1. Property left on a work surface after the member or guest using it cannot be found and is presumed to have left
    2. Property left on the floor, especially when it creates a trip hazard and/or obstructs a door or walkway
    3. Property on a member storage shelf that protrudes more than 2”
    4. Property on any shelf that protrudes more than 5”
    5. Property left leaning against a wall, beam, or storage area
    6. Property piled in front of a storage area

Member Storage

  1. Each member is entitled to one shelf, which is a defined, limited space for keeping his or her private property.
  2. Each member must keep their private property in only one shelf and not exceed the physical dimensions of that shelf. The only exception is for approved oversize property.
  3. Member property that is not stored safely or does not fit in the member’s shelf is both dangerous and disrespectful and is considered abandoned (see 5.8.1).

F.A.S.T

  1. Once the Board of Directors or the appropriate area's advisor approves a piece of oversize property for storage at Factur, the member owning the property attach the filled out F.A.S.T. (Factur Authorized Storage Tag) Tag to it.
  2. The FAST Tag must indicate: Who owns the property; where at Factur it is to be stored; the owner’s contact email address and/or phone number; the date when the FAST Tag expires; and the date the Board of Directors or the appropriate area's advisor approved the FAST Tag.
  3. The oversize property must be stored in its designated spot at Factur with the FAST Tag visibly affixed. Property must be removed by the time its FAST Tag expires.

Floor Plan, Coordinators, and Areas

  1. “Areas” are defined, limited areas of Factur’s space that are set aside for a particular purpose (such as Metal working, electronics, or crafting).
  2. Coordinators shall be appointed annually by the board of directors and serve at their pleasure.
    1. While advisors are responsible for organizing a area to encourage cleanliness, organization and safety, individuals are ultimately responsible for their own safety (see 3.1 - 3.5).
    2. Coordinators have final say in governing their area and are responsible for making their rules known to members and guests.
    3. Areas may have multiple advisors as long as those advisors act in agreement as one.
    4. Members may be advisor to multiple areas.
    5. The Board of Directors will by default act as advisor to any areas without volunteer advisors.
  3. The organization of areas, the advisors, the property within areas, the locations of areas, and the floor lines between them are described by the Floor Plan.
  4. The Board of Directors is responsible making the Floor Plan known to members and guests.
  5. It is the responsibility of all members and guests to keep Factur organized according to the Floor Plan.
  6. The Floor Plan may only be changed with the approval of the Board of Directors. Any board member may approve.

Access

  1. Such trustees are not considered members and are not allowed to use tools, host guests, store their personal property at Factur, or exercise other benefits of membership simply for possessing access.
  2. Sharing or loaning access outside these limits is grounds for revocation.
  3. A member or guest who behaves inappropriately (including but not limited to violation of these rules or the bylaws) may be asked to leave the space by another member. In case of a dispute in the matter, any board member may mediate.

Suspension

  1. "Suspension" refers to suspension of a person's membership.
  2. A person whose membership is in suspension does not pay dues and shall have no members-only rights or privileges.
  3. Grounds for suspension:
    • The member refuses to behave safely or repeatedly fails to store property safely
    • The member repeatedly fails to clean up after themselves or their guests or abandons property more than twice in a 30 day period
    • The member is a disruption about whom multiple members have complained
    • The member shares access credentials with a non-member beyond the limits described in 8.2
    • The member has engaged in other conduct which is, in the judgement of the Board of Directors, materially and seriously harmful to the interests or purposes of Factur
  4. A suspension shall be decided by majority vote of the Board of Directors and shall follow all applicable procedures in Article 3, Section 10: Termination of Membership, in the Bylaws.
  5. When suspending a membership, the Board of Directors shall specify one or more conditions under which the suspension will be lifted, such as after a certain duration or by a majority vote of the Board of Directors. A person whose suspension has been lifted is welcome to resume membership.

Banning

  1. “Banning” refers to the unwelcomeness of an individual from the communications and physical grounds of Factur. Individuals who are banned are not allowed to come to the space.
  2. A person’s ban must be voted on and passed unanimously by the Board of Directors.
  3. Removing a person’s banned status must be voted on and passed unanimously by the Board of Directors.
  4. The list of banned individuals will be posted by the door and updated by the Board when it changes.

Security Camera Policy

  1. The Security Camera policy is the business of the General Membership and as such will be made and amended by a majority vote of the General Membership.
  1. The Technical Point of Contact for the security camera system will be the Area Coordinator of the Infrastructure Area, who will handle
    • Requests to view real-time camera streaming
    • Complaints/suggestions about the security camera system at i3
    • Requests to re-position cameras
    • Other issues of technical implementation
  2. Storage of footage
    • The past 60 days of footage will be stored
    • Specific footage may be saved for an indefinite period of time as needed for investigation purposes.
  3. Camera location and positioning
    • The current approved list of camera locations is available on the wiki
    • A camera location can be added or removed from the current list by a majority vote of the General Membership.
    • Area Coordinators can position the viewing angle of cameras in their area.
  4. Real-time camera access
    • Any member may, with instruction by the Infrastructure Area Coordinator, gain a real time, on demand image of the view of any camera in the security camera system.
    • Viewing will be done at the security camera system master workstation, or other workstations as designated by the Infrastructure Area Coordinator.
  5. Request to view historical footage
    • A member (or members) may request to view historical video by contacting the Board of Directors
    • Footage may be viewed when approved by and accompanied by two members from the Board of Directors
    • An approved request will be posted to the mailing list by the Board of Directors, including the requesting member(s) and specifics of the footage requested.
    • Any viewed historical video will be specially saved for at least 180 days. Information from the viewing will be distributed to appropriate members as deemed necessary by the requesting member(s) only.
  6. There is no special physical security measures of the security camera system required by this policy.
  7. No offsite access will be allowed to the security camera system, nor will any multi­day camera be installed at the Factur site without being part of and covered by the rules of this security camera policy.

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